Supplier Module

Supplier Management

Centralise all supplier-related operations in one unified interface. From supplier records to purchasing, invoicing, payments, and reporting — everything is connected and fully traceable.

• No fragmented supplier data, no manual reconciliation.

What’s included

• Centralised Supplier Records - Access supplier information just like customer cards. View contact details, financial status, transaction history, and documents from a single screen.
• Service & Purchase Requests Management - Create and manage purchase requests, purchase requisitions and assets, purchasing workflows with full visibility.
• Purchase Orders & Inbound Processes - Track purchase orders, stock entry processes, and supplier deliveries step-by-step. Maintain full control over quantities, statuses, and timelines.
• Supplier Invoice Management - Register supplier invoices easily. When selecting incoming e-Invoices, the system automatically fills invoice date and number and performs matching — significantly reducing data entry errors.

Financial account management (320 / 159)

• Unified Supplier Accounts – There's no need to open separate accounts for codes 320 (Trade Payables) and 159 (Advances Paid to Suppliers). The system creates them automatically, and both are managed under a single supplier record.
• Clear financial overview – Track balances, advances, and outstanding amounts effortlessly.
• Simplified reconciliation – One supplier, one account structure, full financial clarity.

Payments & cash flow control

• Payment list preparation – Easily prepare payment lists based on due dates and balances.
• Bulk payment export – Generate Excel files for bulk payment processing.
• Payable tracking – Monitor upcoming, completed, and overdue payments in real time.
• Integrated finance workflow – Purchasing, invoicing, and payments remain fully synchronized with accounting.

Returns & supplier operations

• Returns to suppliers – Manage product returns and send them back to suppliers with proper documentation.
• Purchase return invoices – Convert returned items into official return invoices.
• Approval & audit flow – All return processes are logged and auditable.

Reporting and analytics

• Payables & debit-credit reports – Instantly access supplier-based debit and credit reports.
• Purchase performance analysis – Analyze purchasing volume, supplier performance, and costs.
• Advance & balance tracking – Monitor advances and outstanding balances per supplier.
• Exportable reports – Share reports with finance or management teams easily.

Typical use cases

• Purchasing teams – Managing suppliers, purchase orders, and service requests.
• Finance teams – Tracking payables, payments, and supplier balances.
• Warehouse teams – Handling inbound stock and supplier returns.
• Management – Monitoring supplier performance, costs, and cash flow.

Designed for daily operations

• Fast & user-friendly interface – Optimized for intensive purchasing and supplier operations.
• Role-based access control – Purchasing, finance, and management teams work within defined permissions.
• Seamless ERP integration – Fully integrated with inventory, finance, reporting, and document management modules.
• Error-Reducing Automation – Guided workflows help you bring errors down to zero.